Assistant Property Manager | Retail – Phoenix
Evergreen Devco, Inc. is a 50-year-old commercial retail, industrial, and multifamily development company seeking an Assistant Property Manager for its retail property management division which provides property management for Evergreen-owned properties as well as 3rd party properties. The position is based in Evergreen’s Phoenix office. The successful candidate will be responsible for the following:
Specific Job Functions Include:
TENANT RELATIONS AND LEASE ADMINISTRATION:
- Collect, review, and confirm that all Tenant insurance certificates meet lease requirements
- Input new lease information and Tenant charges/changes in Yardi
- Various tenant calls as instructed by PM
- Update Tenant contact information in Yardi as necessary
- Prepare letters as requested for Tenants
- Send documents out for electronic signatures
- Send collection emails as instructed
- Collect gross sales reports and log in Yardi
- Create and send invoices to tenants as needed
- Collect, track, and update all Tenant’s HVAC maintenance documentation
- Collect, track, and update all Tenant’s grease trap cleanings documentation
FACILITY AND VENDOR MANAGEMENT:
- Direct maintenance calls to proper vendors and maintenance personnel; track calls; record to permanent files. Functions under direction of PM
- Assist Maintenance Supervisor with managing vendors and their performance
- Get vendor bids as directed
- Prepare and monitor vendor contracts
- Responsible for tracking and receiving all vendor insurance certificates for liability and workers comp
- Update preferred vendor list
- Maintain vendor list per property
- Prepare letters as required for vendors
- Schedule/verify fire/life/safety and backflow inspections and monitoring
- Monitor that maintenance projects are completed and paid as budgeted
- Schedule annual roof maintenance and cleanings
- Obtain, review and file property security reports
- Assist in rebidding vendors as needed for budget purposes
ADMINISTRATIVE:
- Ensure invoices are processed in accounting with appropriate backup and according to established procedures
- Assist in budgeting process
- Assist with CAM Reconciliation process
- Organize and maintain files on the server and tenant hard files
- Board of Director Meetings – attend and take notes; prepare Meeting Minutes for PM review
To be considered for this position, you will have:
- Minimum 1-year previous experience in relevant property management or real estate
- Bachelor’s degree preferred.
- Strong customer service skills
- Well-organized and detail-oriented with a natural drive to overcome obstacles.
- Excellent verbal and written communication skills.
- Skilled in time management and the ability to prioritize tasks
- Thrives on working in a team environment.
- Punctual, timely, and reliable work ethic.
- Proficiency with Outlook, Word, and Excel. Experience with Yardi is helpful, but not required.
Evergreen Devco Inc. is an Arizona-based retail, industrial, and multifamily development company with offices in Phoenix, Los Angeles, Denver, and Salt Lake City. Over the past 50 years, the company has completed more than 650 projects and is now involved with the development of more than 70 new retail, industrial and multifamily projects.
By joining Evergreen, you will find rewarding career opportunities in real estate development that build on your professional skills and capabilities. We welcome individuals who have a passion for real estate and come to us with diverse backgrounds and experiences.
We offer highly competitive compensation and incentive plans, flexible work arrangements, and a full suite of benefits. We strive to provide the best options available for health care needs, time off, educational pursuits, and ways to achieve long-term career and financial goals.
Evergreen is an Equal Employment Opportunity Employer and will give your resume full consideration for any posted and available position.
View our job post on LinkedIn
Submit resumes and a cover letter via email to resumes@evgre.com. No phone calls, please.